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Pay found in job post
Retrieved from the description.
Base pay range
$45,477.00/yr - $48,004.00/yr
Posting DetailsWork experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.
Position Summary Information
Classification Title University Program Associate
Working Title Contracts & Grants Associate
Location Boone, NC
Job Category 5
Position Number 0A0081
Department College of Health Sciences - 273000
Minimum QualificationsBachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA . Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
License/Certification RequiredEssential Job FunctionsThe Beaver College of Health Sciences provides transformative education, conducts collaborative research that advances knowledge and practice in our disciplines, and engages in community services that enhance health and quality of life in our region.
The Contracts & Grants Associate will be responsible for assisting in managing all grants and contracts within the Beaver College of Health Sciences ( BCHS ).
This individual will work closely with the Associate Dean for Research, the College Business Officer, and the Contracts and Grants Manager to support faculty and staff on pre-award and post-award activities.
This position contributes to the continued development of the BCHS and the Appalachian Institute for Health & Wellness (AppWell) by assisting with the implementation of funded projects.
Duties include post-award management including, assisting faculty with award management; faculty and staff salary contract updates/revisions; grant buyouts; cost-sharing; effort reports; resource meetings; quarterly reports; purchasing; and web development/maintenance.
This position is responsible for the budget accounting of funding sources including contract and grant funds and foundation funds – indirects and residuals throughout the BCHS . This employee must perform or oversee the monthly fund reconciliation process, maintain positive balances in all accounts, make necessary transfers and adjustments as needed, monitor encumbrances and facilitate the end-of-cycle process on these funds for all projects assigned to them. This position must also interpret and apply all applicable University, State and sponsor policies and procedures such as employment and spending guidelines.
Current records and historical reports must be maintained and reported to Directors, Principal Investigators (PI), Project Managers, funding agencies, the Contracts and Grants Accounting Department, the Office of Research, and others as necessary.
This position is responsible for assisting in payroll functions and activities associated with the grant/contract budget, which may include SHRA , EHRA , temporary, graduate assistantships, and/or student employees.
This position also serves as another BCHS Dean’s Office team member responsible for representing the College and assisting with college-wide events, backup for the Contracts & Grants Manager, Business Officer, and Executive Assistant, and performing duties assigned by the Dean, Associate Deans, and Business Officer as needed.
Knowledge, Skills, & Abilities Required For This Position
Strong skills in reading, writing, and editing
Proficiency required in computer applications, including Microsoft Office Suite
Possess a working knowledge of general office machines
Must possess knowledge of various University software programs such as, Banner Finance, Banner HR, PeopleAdmin, E-Procurement, Cayuse, and BOA Works
This employee often serves as the first point-of-contact for research and grant activity, therefore must be able to provide excellent customer service skills with various audiences, including faculty, collaborators, students and the public
Must have strong skills in organization, accounting, and reporting
Preferred Qualifications
Three (3) years of experience working with research grants in a post-award capacity.
Certified Research Coordinator credential.
Type of Position Permanent Full-Time
Staff/Non-Faculty Staff/Non-Faculty
Appointment Type 1.0
Work Schedule/HoursMonday through Friday, 8:00 am to 5:00 pm. Some occasional weekend and evening duties may be required.
Number of Hours Per Week 40
Number of Months Per Year 12
Mandatory Staff No
Physical Demands of PositionTypical physical demands of a professional position within the university office area. All duties are to be performed with or without reasonable accommodation.
Overall Competency Level Advanced
Salary Grade Equivalency GN09
Salary RangeAnticipated Hiring Range $45,477 - $48,004
Required Functional Competencies To Successfully Perform Job Duties.Knowledge-Program & Organization
Maintains up-to-date knowledge of federal, state, funding agency, and University policies, procedures, technology, best practices affecting BCHS programs and applies them ethically and appropriately.
Possess overall knowledge of university, college, institute, and grant program purposes including mission, services, clients, and measures of research and business effectiveness
Identifies and understands unique issues and problems associated with post-award grant administration and how to resolve them independently
Stays abreast on all software applications needed to perform tasks and assists faculty and staff in the Cayuse proposal system.
Program Administration
Efficiently and effectively completes administrative functions related to grants and contracts administered through BCHS as part of the BCHS Contracts and Grants team.
Prioritizes administrative needs to meet programmatic deadlines
Maintains positive financial balances in all funds by developing processes and keeping accurate and up-to-date records of the financial status of all programs and projects.
Independently completes monthly reconciliation procedures for all grants and contracts, and submits any budget revisions as necessary.
Processes all procurement requests, travel authorizations and reimbursem*nts, payroll, etc. using grants/contracts funds in conjunction with PIs.
Maintains both internal and external controls as mandated by the funding agencies and University policies, processing appropriate pre-award and post-award documentation and contributing to the writing and compilation of periodic reports required by the awarding agency.
Monitors all activities and assess risk and quality control associated with grants and contracts.
Collects, researches, analyzes, monitors, and measures grant and contract data
Information/Records Administration
Accurately develops and processes all required personnel payroll and human resource data to the Contracts & Grants Manager and Business Officer regarding grant/contract supported funded positions and/or buyouts.
Accurately accesses, reviews, compiles, and stores all financial data for the contracts and grants in BCHS , including AppWell and all Departments.
This work includes the organization of budgets and expenditures from all accounts, including grant funds, contracted service agreements, indirect costs, and residual funds. Relevant information must be reported to the Directors, PIs, departments, Contracts & Grants Accounting, Office of Research, Business Officer, Contracts & Grants Manager etc. in an accurate and timely manner.
Collaborates with the research team to improve grant and contract records in order to meet program/project needs and objectives.
Researches, compiles, explains and presents data for college initiatives and needs
Assists PIs with using software and databases (i.e, Cayuse) or directs them to the appropriate person who can
Clarifies, communicates, and implements record retention policy and practices to temporary employees, such as student workers as it relates to grant post-award records
Assists faculty in grant proposal development and submissions based on program knowledge, policies and procedures.
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date 08/09/2024
Closing Date 09/08/2024
Competency Level Statement Management will only consider applicants who meet the required competencies.
Special Instructions to ApplicantsTo be considered, please upload the below documents:
Cover Letter
Resume
List of References (minimum of 3 with full contact information)
Unofficial Transcripts (no password protected documents)
Search Chair Name Jessica Donley Phillips
Search Chair Email donleyj@appstate.edu
Applicant Pool Preference External (Post on the Web)
Departmental Information
Quick Link https://appstate.peopleadmin.com/postings/47502
Introduction: My name is Terence Hammes MD, I am a inexpensive, energetic, jolly, faithful, cheerful, proud, rich person who loves writing and wants to share my knowledge and understanding with you.
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